Post by Mandy on Oct 27, 2015 13:49:12 GMT -5
Message Board-Constitution-Anthropology Club.docx (24.12 KB)
Article I. NAME
The name of this organization is the AMU/APU Anthropology Club.
Article II. PURPOSE
The purpose of the Anthropology Club is to assist students and alumni in the expansion of research, knowledge and professional development in the field of anthropology; by creating a forum for networking between Anthropology students and professionals in all sub disciplines.
Article III. MEMBERSHIP
Section 1: Membership
Membership is available to all within AMU/APU
Section 2: Dues and Fees
1. Members are required to pay an annual membership fee.
2. All payments are made through the national Anthropology Club organization. Members will select the “Join” or “Renew” option, complete the application, and pay the $35 undergraduate student membership fee directly to the American Anthropological Association (AAA).
3. Members will send their AAA membership receipt to studentaffairs@apus.edu to be included on the official roster.
$35 annually
Article IV. OFFICERS
Section 1: President
1. The President presides at meetings of the Anthropology Club and at the business meetings of the Executive Board. The president will appoint, with the consensus of the Leadership Council, participants to committees deemed necessary by the Leadership Council.
2. Working with the Office of Student Affairs, the President is responsible for the election of incoming officers.
3. The President achieves a working knowledge of the Student Organization Handbook and the Chapter Standards Program.
4. The President has procedural authority to break election ties; excluding the Presidential position.
5. The President is responsible for overseeing and coordinating New Member Welcome Letters and Newsletters.
Section 2: Vice President
1. The Vice President presides at meetings of Anthropology Club in the absence of the President.
2. The Vice President has procedural authority to break election ties; excluding the VP position.
3. The Vice President implements and works with members to achieve activities and events per the Chapter Standards Program.
4. The Vice President is responsible for aiding in the creation of meeting agendas and locating possible Guest Speakers.
5. And other duties as delegated by the President.
Section 3: Secretary
1. The Secretary records and retains meeting minutes. The Secretary is responsible for the accurate recording of all documents submitted to the Office of Student Affairs, and will record all activities and events per the Chapter Standards Program. The Secretary also provides copies of university documents to the President and/or the Executive Board upon request.
2. The Secretary is responsible for maintaining the membership list and providing it to other officers and the chapter advisor, as requested.
3. The Secretary is responsible for the composition and submission of all forms required on a regular basis by the Office of Student Affairs.
4. The Secretary is responsible for the distribution of New Member Welcome Letters and newsletters.
5. The Secretary is responsible for the announcement of scheduled meetings as well as sending out reminder notices.
6. And other duties as delegated by the President.
Section 4: Webmaster
1. The Webmaster submits web updates to the Office of Student Affairs to maintain up-to-date content pertaining to Anthropology Club.
2. The Webmaster monitors and contributes to all Anthropology Club social media outlets (Facebook, LinkedIn, The Quad, etc.).
3. The Webmaster ensures that student members abide by all policies outlined in the university’s social media policy.
4. The Webmaster is responsible for posting meeting and/or event information on all social media outlets.
5. And other duties as delegated by the President.
Section 5: Standing Councils and Committees
1. The Leadership Council includes elected officers, the previously Elected-President, and the Chapter Advisors. The Leadership Council is the organizational board of the professional organization. The Leadership Council is responsible for creating and maintaining any standing committees deemed necessary.
2. The Nomination Committee includes the Chapter Advisors and the current elected officers of the professional organization. The Nomination Committee is responsible for the collection and review of all candidate nominations.
Section 6: Term Limits
Chapter officers may serve consecutive terms in office. Officers are eligible for election to a different position at the end of their term.
Article V. NOMINATIONS & ELECTIONS
Section 1: Nominations
1. Nominations for officers may be submitted by current members. Submissions are accepted by email, or electronic message, to the nominating committee by the membership (self-nomination or nomination of a fellow member).
2. The Nomination Committee collects and reviews all nominations from interested candidates. The Nomination Committee provides brief biographies of each nominee to the membership, with an election ballot sent by email. Additional campaigning, debates, or events are at the discretion of the Leadership Council and the Nomination Committee.
3. Elections are held via email, survey monkey, or an electronic ballot system.
Article VI. CHAPTER ADVISORS
The Chapter Advisors have the following responsibilities:
1. Serve as mentors to the Anthropology Club, providing guidance to the officers in the development and implementation of programs and activities—as well as AMU and APU policies and procedures.
2. Monitor all expenditures requested by the organization.
3. Have no voting rights, but must be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose, and activities of the organization.
4. Has no term limit as long as he/she remains a contracted AMU and APU employee.
5. Must establish a working knowledge of the Student Organization Handbook and Chapter Standards Program and abide by all of the duties and responsibilities outlined within.
Article VII. MEETINGS
Section 1: Meetings
1. Regularly scheduled meetings are held quarterly, presided by the President, or a corresponding officer. Meetings are held in a conference-style online discussion, via telephone conference, chat room, or other designated method to facilitate a sense of a formal meeting.
2. Announcements of the scheduled meeting, the method of accessing the meeting, and a meeting agenda, are sent to the membership a minimum of two weeks prior to the meeting, with a reminder message sent two-three days prior.
Section 2: Special Meetings
1. Special meetings may be called for policy decisions affecting the chapter.
Section 3: Committee Meetings
1. Committee meetings may be held as needed.
Article VIII. FINANCES
1. Chapter finances are managed by the Office of Student Affairs. Chapter Advisors, officers and members are strictly prohibited from collecting funds.
2. Student organizations are granted funds based on chapter standards medal standing of the previous calendar year. The current budget allocation levels and process for requesting funds is outlined in the Student Organization Handbook.
3. Approved funds will be managed and applied by the Office of Student Affairs. Funds that were estimated and approved over the actual cost will not be allocated back to the student organization. Funds can only be used for the specific purpose budgeted. Approved funds will not be issued directly to the organization or to an individual.
4. Funds are only available for the calendar year granted. No funds will roll over to subsequent years.
Article IV. MEMBER EXPECTATIONS
All student organizations are expected to abide by policies and procedures outlines in the university’s Student Handbook and Student Organization Handbook.
Article X. AMENDMENT
Amendments may be proposed during a meeting or requested by a member via email or electronic message to the leadership. There will be discussion during the meeting regarding the amendment proposal. An email will be sent to the membership regarding the proposed amendment. Amendments must then be ratified according to the ratification standards as set forth in Article XI.
Article XI. RATIFICATION
Proposed amendments to the constitution and its bylaws will be sent via email or electronic message to each member. Each member will review and send a return email stating a single yay or nay vote to the student organization’s email address. Members will have fourteen (14) days to review and vote on the proposed amendment before voting is closed. The Vice President will tally the votes and be responsible for notifying the memberships of the results within forty-eight (48) hours of the conclusion of the voting process. Ratification will pass by a simple majority vote. Ties will follow the same procedure of electoral voting.
Article I. NAME
The name of this organization is the AMU/APU Anthropology Club.
Article II. PURPOSE
The purpose of the Anthropology Club is to assist students and alumni in the expansion of research, knowledge and professional development in the field of anthropology; by creating a forum for networking between Anthropology students and professionals in all sub disciplines.
Article III. MEMBERSHIP
Section 1: Membership
Membership is available to all within AMU/APU
Section 2: Dues and Fees
1. Members are required to pay an annual membership fee.
2. All payments are made through the national Anthropology Club organization. Members will select the “Join” or “Renew” option, complete the application, and pay the $35 undergraduate student membership fee directly to the American Anthropological Association (AAA).
3. Members will send their AAA membership receipt to studentaffairs@apus.edu to be included on the official roster.
$35 annually
Article IV. OFFICERS
Section 1: President
1. The President presides at meetings of the Anthropology Club and at the business meetings of the Executive Board. The president will appoint, with the consensus of the Leadership Council, participants to committees deemed necessary by the Leadership Council.
2. Working with the Office of Student Affairs, the President is responsible for the election of incoming officers.
3. The President achieves a working knowledge of the Student Organization Handbook and the Chapter Standards Program.
4. The President has procedural authority to break election ties; excluding the Presidential position.
5. The President is responsible for overseeing and coordinating New Member Welcome Letters and Newsletters.
Section 2: Vice President
1. The Vice President presides at meetings of Anthropology Club in the absence of the President.
2. The Vice President has procedural authority to break election ties; excluding the VP position.
3. The Vice President implements and works with members to achieve activities and events per the Chapter Standards Program.
4. The Vice President is responsible for aiding in the creation of meeting agendas and locating possible Guest Speakers.
5. And other duties as delegated by the President.
Section 3: Secretary
1. The Secretary records and retains meeting minutes. The Secretary is responsible for the accurate recording of all documents submitted to the Office of Student Affairs, and will record all activities and events per the Chapter Standards Program. The Secretary also provides copies of university documents to the President and/or the Executive Board upon request.
2. The Secretary is responsible for maintaining the membership list and providing it to other officers and the chapter advisor, as requested.
3. The Secretary is responsible for the composition and submission of all forms required on a regular basis by the Office of Student Affairs.
4. The Secretary is responsible for the distribution of New Member Welcome Letters and newsletters.
5. The Secretary is responsible for the announcement of scheduled meetings as well as sending out reminder notices.
6. And other duties as delegated by the President.
Section 4: Webmaster
1. The Webmaster submits web updates to the Office of Student Affairs to maintain up-to-date content pertaining to Anthropology Club.
2. The Webmaster monitors and contributes to all Anthropology Club social media outlets (Facebook, LinkedIn, The Quad, etc.).
3. The Webmaster ensures that student members abide by all policies outlined in the university’s social media policy.
4. The Webmaster is responsible for posting meeting and/or event information on all social media outlets.
5. And other duties as delegated by the President.
Section 5: Standing Councils and Committees
1. The Leadership Council includes elected officers, the previously Elected-President, and the Chapter Advisors. The Leadership Council is the organizational board of the professional organization. The Leadership Council is responsible for creating and maintaining any standing committees deemed necessary.
2. The Nomination Committee includes the Chapter Advisors and the current elected officers of the professional organization. The Nomination Committee is responsible for the collection and review of all candidate nominations.
Section 6: Term Limits
Chapter officers may serve consecutive terms in office. Officers are eligible for election to a different position at the end of their term.
Article V. NOMINATIONS & ELECTIONS
Section 1: Nominations
1. Nominations for officers may be submitted by current members. Submissions are accepted by email, or electronic message, to the nominating committee by the membership (self-nomination or nomination of a fellow member).
2. The Nomination Committee collects and reviews all nominations from interested candidates. The Nomination Committee provides brief biographies of each nominee to the membership, with an election ballot sent by email. Additional campaigning, debates, or events are at the discretion of the Leadership Council and the Nomination Committee.
3. Elections are held via email, survey monkey, or an electronic ballot system.
Article VI. CHAPTER ADVISORS
The Chapter Advisors have the following responsibilities:
1. Serve as mentors to the Anthropology Club, providing guidance to the officers in the development and implementation of programs and activities—as well as AMU and APU policies and procedures.
2. Monitor all expenditures requested by the organization.
3. Have no voting rights, but must be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose, and activities of the organization.
4. Has no term limit as long as he/she remains a contracted AMU and APU employee.
5. Must establish a working knowledge of the Student Organization Handbook and Chapter Standards Program and abide by all of the duties and responsibilities outlined within.
Article VII. MEETINGS
Section 1: Meetings
1. Regularly scheduled meetings are held quarterly, presided by the President, or a corresponding officer. Meetings are held in a conference-style online discussion, via telephone conference, chat room, or other designated method to facilitate a sense of a formal meeting.
2. Announcements of the scheduled meeting, the method of accessing the meeting, and a meeting agenda, are sent to the membership a minimum of two weeks prior to the meeting, with a reminder message sent two-three days prior.
Section 2: Special Meetings
1. Special meetings may be called for policy decisions affecting the chapter.
Section 3: Committee Meetings
1. Committee meetings may be held as needed.
Article VIII. FINANCES
1. Chapter finances are managed by the Office of Student Affairs. Chapter Advisors, officers and members are strictly prohibited from collecting funds.
2. Student organizations are granted funds based on chapter standards medal standing of the previous calendar year. The current budget allocation levels and process for requesting funds is outlined in the Student Organization Handbook.
3. Approved funds will be managed and applied by the Office of Student Affairs. Funds that were estimated and approved over the actual cost will not be allocated back to the student organization. Funds can only be used for the specific purpose budgeted. Approved funds will not be issued directly to the organization or to an individual.
4. Funds are only available for the calendar year granted. No funds will roll over to subsequent years.
Article IV. MEMBER EXPECTATIONS
All student organizations are expected to abide by policies and procedures outlines in the university’s Student Handbook and Student Organization Handbook.
Article X. AMENDMENT
Amendments may be proposed during a meeting or requested by a member via email or electronic message to the leadership. There will be discussion during the meeting regarding the amendment proposal. An email will be sent to the membership regarding the proposed amendment. Amendments must then be ratified according to the ratification standards as set forth in Article XI.
Article XI. RATIFICATION
Proposed amendments to the constitution and its bylaws will be sent via email or electronic message to each member. Each member will review and send a return email stating a single yay or nay vote to the student organization’s email address. Members will have fourteen (14) days to review and vote on the proposed amendment before voting is closed. The Vice President will tally the votes and be responsible for notifying the memberships of the results within forty-eight (48) hours of the conclusion of the voting process. Ratification will pass by a simple majority vote. Ties will follow the same procedure of electoral voting.